Privacy Policy

Introduction

Hyluminix Infosystems Private Limited ("HYLUMINIX", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website hyluminix.com or use our services.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site or use our services.

Hyluminix HRMS Mobile App

This policy also applies to the Hyluminix HRMS mobile application developed and operated by Hyluminix Infosystems Private Limited. The app is provided to organizations and their employees under names such as "Shrishtimed HRMS" and other client-specific brand names, but all versions share the same data practices described here.

When you use the Hyluminix HRMS mobile app, we collect and process the following data:

• Location data (GPS): approximate and precise location are collected when you check in or out for attendance, and during active field-visit or travel tracking sessions, to verify attendance and monitor travel routes.
• Attendance data: check-in and check-out times, attendance records, and geofence verification.
• Personal information: name, employee ID, email address, phone number, and profile details provided by your employer.
• Photos and face data: profile photos and face-liveness images are collected when you enroll for face attendance and when you check in or out using face recognition.
• Payroll information: salary, payslip, and loan or advance-salary records are shown to you in the app.
• Device identifiers: device ID and push-notification token are collected to send you notifications.
• App activity: leave requests, task assignments, claims, and other records you submit in the app.

We use this data to operate the attendance and HR functions of the app, verify attendance with GPS and face-liveness, send notifications, and provide payroll and HR services to the organization that employs you. Data is encrypted in transit and at rest. We do not sell your personal data.

You may request deletion of your account and associated data at any time. In the app, use "More" > "Request Account Deletion", or email [email protected] with your request. Your employer's HR administrator reviews and completes the deletion. Certain records may be retained for a limited period where required by law, after which they are deleted.

Information We Collect

Personal Information

We may collect personal information that you provide to us such as:

• Name, email address, phone number
• Company name and job title
• Billing and payment information
• Communication preferences
• Information provided in forms, surveys, or feedback

Automatically Collected Information

When you visit our website, we automatically collect certain information about your device, including:

• IP address and browser type
• Operating system and device information
• Pages visited and time spent on pages
• Referring website addresses
• Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain our services
• Process your transactions and send related information
• Respond to your inquiries and provide customer support
• Send you technical notices and support messages
• Communicate about products, services, and events
• Monitor and analyze trends, usage, and activities
• Detect, prevent, and address technical issues and security
• Improve our website and develop new features
• Comply with legal obligations

Data Sharing and Disclosure

We may share your information in the following situations:

• Service Providers: We may share information with third-party vendors who perform services on our behalf
• Business Transfers: In connection with any merger, sale of company assets, or acquisition
• Legal Requirements: When required by law or to protect our rights
• With Your Consent: We may disclose your information with your permission

We do not sell your personal information to third parties.

Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Regular security assessments and audits
• Access controls and authentication mechanisms
• Employee training on data protection
• Incident response procedures

However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law. When we no longer need your information, we will securely delete or anonymize it.

Your Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal information
• Restriction: Request restriction of processing
• Portability: Request transfer of your data
• Objection: Object to processing of your information
• Withdraw Consent: Withdraw consent at any time

To exercise these rights, please contact us at [email protected]

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our website and store certain information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our website.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to read the privacy policies of any third-party sites you visit.

Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

International Data Transfers

Your information may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ. We take appropriate safeguards to ensure your data is treated securely and in accordance with this Privacy Policy.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy, please contact us: